Request for Quotation Bidder Instructions and General Terms and Conditions
The City of Los Angeles utilizes standard Bidder Instructions and standardized General Terms and Conditions for the City's Purchasing Agent contracts.

Business Tax Registration Certificate
The City requires, under authority of the Los Angeles Municipal Code, that each contractor shall maintain or obtain as necessary a BTRC number from the Office of Finance, Tax and Permit Division. Suppliers may contact that office at (213) 978-1540 or go in person to Room 101, City Hall, for compliance details. Assigned BTRC account numbers should appear on every invoice for goods and services delivered to the City. Delays in payment may occur for invoices that do not show a valid BTRC account number.

Contractor Responsibility Ordinance
Prior to awarding a contract, the City makes a determination that the prospective contractor is one that has the necessary quality, fitness and capacity to perform the work set forth in the contract. Every bidder must complete and submit with it's bid a questionnaire which provides information needed to determine if the bidder meets a number of criteria, including management expertise, technical qualifications, experience, organization, material, equipment and facilities necessary to perform the work, financial resources, etc.

ATTENTION ALL VENDORS
The REPORT on sweat-free violations has been released

Sweat-Free Procurement
The City of Los Angeles has long supported the premise that employers should fairly compensate employees, that the health and safety of workers should be protected, and that no form of discrimination or abuse should be tolerated. Therefore, all Bidders for commodity contracts of $25,000 or more with a duration of three (3) months or more must sign and agree to comply with the City’s Contractor Code of Conduct, which is the embodiment of the City’s Sweat-Free Ordinance #176291. In addition, all garment, uniform, foot apparel, and related accessories vendors are also required to provide a procurement living wage and benefits to employees who work directly on fulfilling City agreements.

Affirmative Action
Bidders must comply with the City's Affirmative Action Ordinance No. 147030. Affirmative Action plans must be renewed each year. Additional information can be obtained by calling (213) 485-8246.

Small Local Business
To aid SLB located in Los Angeles County, City Ordinances, No. 153,662; 165,973; and 173,186 grant a preference of 10% for contracts of $100,000 or less. A qualified declaration must be filed not less than 5 days prior to bid opening and may be renewed yearly. To obtain the necessary forms and additional information, please call Public Works, Bureau of Contract Compliance at (213) 847-6480.

MBE/WBE/OBE (Sub Contractor) Outreach
It is the City's policy to promote the development and expansion of MBE/WBE/OBE's in supplying equipment, materials and services to the City. The City is committed to assisting these firms in obtaining City business, and seeks out and encourages such firms to participate in City purchases.

Formal bids valued at $100,000 or more that have been identified for MBE/WBE/OBE participation require bidders to identify MBE/WBE/OBE participation levels. In addition, those bidders are encouraged to reach out to MBE/WBE/OBE 's. For more information regarding the City's MBE/WBE/OBE policy, please call the Mayor's Office at (213) 978-0677.

Also in the Mayor's Office of Economic Development is the Los Angeles Opportunities for Procurement and Services (LA OPS) program, charged with the task of implementing effective business development and outreach strategies to serve minority, women-owned and other business enterprises seeking to do business with the City. To contact LA Ops, call (213) 978-0686

Child Support Obligations
All contractors and subcontractors performing work for the City are required to comply with reporting requirements and wage and earning assignments relative to legally mandated child support

American Disabilities Act
As a covered entity under the Title II of the Americans with Disabilities Act, the Coty of Los Angeles does not discriminate on the basis of disability and, will provide reasonable accommodations to ensure equal access to it's Request for Quotations, programs, services and activities.

Equal Benefits Ordinance
Companies doing business with the City must comply with the Equal Benefits Ordinance of the Los Angeles Administrative Code. This ordinance ensures that you provide benefits equally to employees with spouses and employees with domestic partners, or that you provide a cash equivalent. To obtain the necessary forms and additional information, call the Office of the City Administrator Officer, Contractor Enforcement at (213) 485-3514.

Living Wage Ordinance
Bidders must comply with the Living Wage Ordinance, Section 10.37 et seq. of the Los Angeles Administrative Code. This ordinance requires that, except where specifically exempted, companies must provide their employees with a minimum wage, health insurance, a minimum number of compensated days off for sick leave, vacation, or personal days, and a minimum number of compensated days off work, as specified by the Ordinance.

Recycled Products Purchasing
City Ordinance 186,313 establishes the City's Recycled Products Purchasing program and a policy to promote the City's purchase of goods, supplies, and equipment containing recycled materials. Therefore, the City, to the extent permissible and consistent with it's interests, ensures that specifications for the purchase of goods, supplies and equipment allow, and do not arbitrarily exclude, bids of products that contain recycled material.

Service Contractor Worker Retention
At the conclusion of the terms of a service contract with the City, or with those receiving financial assistance from the City, competition results in the awarding of a service contract to what may be a different contractor. Despite desired changes through the process of entering into new contracts, it is the experience of the City that the reasons for change do not necessarily include a need to replace workers presently performing services who already have useful knowledge about the workplace where services are performed. Retaining existing service workers when a change in contractors occurs reduces the likelihood of labor disputes and disruptions and assures continuity of services to citizen of Los Angeles.

Hardwood Policy
It is the policy of the City of Los Angeles that the City does not contribute to the destruction of the Earth's tropical rainforests. Any tropical hardwood purchased by the City must be certified as harvested in a sustainable manner. The certifier must be accredited by the Forest Stewardship Council or similar internationally recognized or successor organization.

Slavery Disclosure Ordinance
Unless otherwise exempted, a company selected for award of a procurement agreement must complete an Affidavit disclosing any and all records of participation or investment in, or profits derived, from slavery during the slavery era (including slaveholder insurance policies). The company must complete and submit the Affidavit and any required documents before the agreement can be executed.